The Maze Application Library provides access to a selection of mini projects and customisations commonly requested by schools. These customisations are packaged as “Maze updates” and are remotely installed by our team of Maze Solutions Consultants.
To find out more or place an order please fill out the contact form at the bottom of this page or contact firstname.lastname@example.org
Click the titles below to reveal more details about each Application.MAL001 3Y0 Program Management
$950 Fully installed via remote access
This add-on provides assistance for schools that wish to manage programs for three year old students in Maze. It addresses the following common problems:
As part of this add-on the following is delivered:
This add-on provides a set of Maze display screens that have been tailored to allow for easy communication with parents via SMS or email. The screens allow families and students to be identified based on the child’s enrolment in a class, roll group, school year, or school group.
The following display screens are provided in the update:
Emailing for Classes (ST12012)*
Emailing for Roll Group (ST12013)
Emailing for School Year (ST12014)
Emailing for School Group (ST12015)
SMS for Classes (ST12022)*
SMS for Roll Group (ST12023)
SMS for School Year (ST12024)
SMS for School Group (ST12025)
Note: emails to parents are configured to be sent to DF.MAILING_EMAIL, emails to students are configured to be sent to ST.ST_EMAIL. SMS are sent to student’s, mother’s or father’s mobile number.
* Requires Timetabling
This add-on provides schools with a display screen that enables the recording of multiple dated notes (with or without electronic attachments) for a particular student. Schools can decide to configure these student notes as confidential or generally accessible, depending on who is given access (through the Maze Password program) to view or update them.
The add-on also provides a display screen that enables the recording of multiple dated notes (with or without electronic attachments) for a particular family. Schools can decide to configure these parent notes as confidential or generally accessible, depending on who is given access (through the Maze Password program) to view or update them.
For each note the following information is captured: Date, added by, title, note (memo), attachment.
This add-on provides a significant performance improvement for the Maze “Transfer enrolment details to student’s family & student records (TRANSFER_EN_EF_DF_ST)” annual transfer task.
It is recommended for schools where the current task takes an hour or more to run – this add-on will reduce the time to a few minutes!
As most schools have a customised version of the transfer task, this add-on is offered fully installed only – we will make sure that your current custom functionality is retained and modified to suit the new task.
$950 per database
The Maze Health Check provides useful information for school management and administrators on the status of your Maze database(s) and will help identify any potential risks before they become a major problem.
As part of the health check Civica Education staff will remotely access your Maze server, carry out the necessary checks and then prepare a detailed report outlining their findings. This report covers the following:
Once the report has been provided to your school, any further action can be discussed with Civica Education staff. If Civica Education is requested to undertake additional work to rectify problems, a separate quote will be provided.
If a you decide to take up our Maze Remote Managed Service offer (within 30 days of the report being provided), the health check cost will be credited back to you.
This add-on provides a new receipts batch format: “Credit Card Receipt with Surcharge (DF31169)”, which automatically adds a credit card surcharge to any family receipts processed.
Schools are able to specify which card types are accepted by the school (Visa, Master Card, Amex, Diners Club etc) and setup a surcharge as percentage for each individual card type.
When processing a receipt, the relevant surcharge is automatically calculated, and at the time of updating the batch this is added as additional invoice transaction to the family’s account.
Note: This is suitable for schools using standard Maze finances, i.e. accrual accounting and “brought forward” processing for family debtors. For schools with customised financial processing or schools that have been setup for cash and/or “open item” processing, this add-on will need to be customised. This may incur an additional cost.
This add-on provides a new GL journal batch format – GL Batch Reversal Journals (GL31083) – which can be used to automatically generate a batch of GL reversal journals for any GL journal and Payroll batch that exists in GL or GLPREV.
When auto-generating a reversal batch the user is prompted for a prior batch number to reverse and a transaction date for the reversal transactions.
Maze will then load reversals for all transactions contained in the batch specified into the reversal journal batch screen. The batch screen will show all transactions in a grid display (reference mode) and allows modification of all details prior to updating the batch.
Note: This is not compatible with Maze Cost Centre reporting!
This add-on provides schools with eMaze and the Enquiries Module with an online enquiries form. The electronic form can be used by anyone with guest access to lodge an enquiry, register prospective students or sign up for a school tour or open day.
A submitted enquiry is recorded in Maze and an email notification is automatically sent to the school office.
This add-on provides the ability for schools to quickly and easily record AM/PM student attendance.
It replaces the current process of recording absences and is intended for use by primary schools or smaller secondary schools that are not licensed for Timetabling.
As part of the add-on we provide a suite of data entry screens that allow attendance marking by class and a number of corresponding reports:
This add-on provides schools with a task to import staff photos into the staff table from a network location or directly from a CD.
This is an add-on for the current Maze MarkBook module.
It enhances the setup process for new mark books by providing the ability to include the copying of actual student results when copying an assessment structure from an existing mark book to the new one.
This is suitable for situations where many of the students enrolled in one subject in the first semester are moving to a second subject in the second semester (e.g. 2AENG -> 2BENG) and where the teacher requires access to the semester 1 results in the semester 2 mark book.
This add-on assists with the management of extracurricular student activities. It provides the ability to:
Schools that have implemented eMaze can provide access for parents to enter their children’s activity selections online, further simplifying the administrative efforts for activity coordinators.
This add-on provides schools with the ability to record and retain historical information relating to changes of specific information in Maze. This module allows the school to specify which fields from the following tables in Maze will be monitored so that a history of changes are retained.
– Families (DF) and Future Families (EF)
– Students (ST) and Future Students (EN),
– Past School Members (OS),
– Addresses (UM),
– Finances – Creditor (CR) tables, Bank Account (KBANK), Assets (AR)
– Payroll (PE) – if licenced
– Human Resources (HR) – if licenced
– Enquiries (EQ) – if licenced
Additional tables can be added on request – this may incur additional costs.
$2,950 – installation, setup, testing and training
Works in conjunction with a third-party solution to automate the processing of creditor invoices. Invoices are scanned on a multi-functional copy/scanner device and third party software is used to interrogate the document and extract key invoice information such as the creditor’s ABN, invoice number, invoice date and amounts. This information is converted to a text file in stored in a predefined network location. The Maze server polls this location and imports the details into a holding table in Maze. This allows for the data to be reviewed and – if necessary – amended, prior to generating creditor invoices in Maze.
Note: This has been pre-configured to work with Fuji Xerox, but can be customised to work with other providers. This may incur additional charges.
$1,490 – available from Term 1 2016
Allows creditors to be paid by BPAY, via a BPAY upload file that is created as part of the creditor payment process.
Save time and effort managing Active Directory accounts. Creating accounts in Active Directory for staff, students and parents when they already exist in Maze is a duplication of your staff time and effort. The Maze Active Directory Account Generation module makes Maze the single point of truth for staff, students and parent records, eliminating this unnecessary duplication. Using this module enables you to automate the following active directory tasks:
• Creating accounts
• Disabling accounts
• Deleting accounts
• Generating passwords.
$1,490 – available from Term 1 2016
Provides the ability for schools to accept BPOINT payments from families by enabling the import of BPOINT payment files.
$1,490 – installed via remote access
Provides the ability to store barcodes against stock items, print those barcodes to produce labels and scan them during the stock sale process.
$2,190 – installed via remote access
Provides the ability to create one or more instalment cycles with different payment methods, repayment frequencies and start/end dates. Once instalment cycles are created, family accounts can be linked to a cycle and the system automatically calculates appropriate repayment amounts and generates receipts & upload files for the bank.
The add-on provides a range of reports, including:
DF21800 Family Direct Debits disk file
DF21801 Family Credit Card disk file
DF21802 Family Instalments Schedule
DF21803 Family Instalments Listing by Cycle
DF21804 Credit Card Expiry Reminder Letter (Email & Print)
DF21808 Instalment Receipt Declined Advice (Email & Print)
DF21810 Modified Instalment Authorisation Letter (Email & Print)
DF21813 Family Instalment History
$2,190 – installed via remote access
This add-on is for schools who are using a Westpac hosted PayWay payment page to accept family payments by credit or debit card. Integration is provided via upload of the Westpac .csv file and screens in Maze that display imported transactions and automatically generate batches of receipts.