Maze Application Library
The Maze Application Library provides access to a selection of mini projects and customisations commonly requested by schools. These customisations are packaged as “Maze updates” and are remotely installed by our team of Maze Solutions Consultants.
To find out more or place an order please fill out the contact form at the bottom of this page or contact educationsales@civica.com.au
Click the titles below to reveal more details about each Application.
[dropdown title=”MAL001 3Y0 Program Management”]
$950 Fully installed via remote access
This add-on provides assistance for schools that wish to manage programs for three year old students in Maze. It addresses the following common problems:
- Waitlists (when a three year old placement does not necessarily guarantee a placement in KG)
- Students attending different number of sessions
- Staggered starting dates due to birth dates
- Billing for different number of sessions attended
- Excluding families that only have three year olds from charges such as building levies or amenities
As part of this add-on the following is delivered:
- New “wait list” flag added to the student screen
- New student waitlist reports that cater for 3yo
- New projected student listing reports that cater for 3yo
- Documentation on how to best setup your 3yo program in Maze, including how to configure your fee structure and billing templates
System Requirements:
- Maze 9.6 required
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[dropdown title=”MAL002 Easy Parent & Student Contact via SMS/Email”]
$950 Fully installed via remote access
This add-on provides a set of Maze display screens that have been tailored to allow for easy communication with parents via SMS or email. The screens allow families and students to be identified based on the child’s enrolment in a class, roll group, school year, or school group.
The following display screens are provided in the update:
Emailing for Classes (ST12012)*
- Select a specific class and email all students in this class or the parents of all students in this class
Emailing for Roll Group (ST12013)
- Select a specific roll group and email all students in this roll group or the parents of all students in this roll group
Emailing for School Year (ST12014)
- Select a specific school year and email all students in this school year or the parents of all students in this school year
Emailing for School Group (ST12015)
- Select a specific school group and email all students in this group or the parents of all students in this group
SMS for Classes (ST12022)*
- Select a specific class and SMS all students in this class or the parents of all students in this class
SMS for Roll Group (ST12023)
- Select a specific roll group and SMS all students in this roll group or the parents of all students in this roll group
SMS for School Year (ST12024)
- Select a specific school year and SMS all students in this school year or the parents of all students in this school year
SMS for School Group (ST12025)
- Select a specific school group and SMS all students in this group or the parents of all students in this group
Note: emails to parents are configured to be sent to DF.MAILING_EMAIL, emails to students are configured to be sent to ST.ST_EMAIL. SMS are sent to student’s, mother’s or father’s mobile number.
* Requires Timetabling
System Requirements:
- Maze 9.6 required
- RM Communications Service (RMCS) must be installed and operational at the school to make use of these additional display screens.
- SCR14840 – Communications must be installed.
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[dropdown title=”MAL003 Student & Family Notes and Attachments”]
$950 Fully installed via remote access
This add-on provides schools with a display screen that enables the recording of multiple dated notes (with or without electronic attachments) for a particular student. Schools can decide to configure these student notes as confidential or generally accessible, depending on who is given access (through the Maze Password program) to view or update them.
The add-on also provides a display screen that enables the recording of multiple dated notes (with or without electronic attachments) for a particular family. Schools can decide to configure these parent notes as confidential or generally accessible, depending on who is given access (through the Maze Password program) to view or update them.
For each note the following information is captured: Date, added by, title, note (memo), attachment.
System Requirements:
- Maze 9.6 required
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[dropdown title=”MAL004 Improved Enrolment Details Transfer”]$950 Fully installed via remote access
This add-on provides a significant performance improvement for the Maze “Transfer enrolment details to student’s family & student records (TRANSFER_EN_EF_DF_ST)” annual transfer task.
It is recommended for schools where the current task takes an hour or more to run – this add-on will reduce the time to a few minutes!
As most schools have a customised version of the transfer task, this add-on is offered fully installed only – we will make sure that your current custom functionality is retained and modified to suit the new task.
System Requirements:
- Maze 9.6 required
- Does not already have SCR14891 – Stored Procedure for TRANSFER_EN_EF_DF_ST
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[dropdown title=”MAL005 Maze Health Check”]
$950 per database
The Maze Health Check provides useful information for school management and administrators on the status of your Maze database(s) and will help identify any potential risks before they become a major problem.
As part of the health check Civica Education staff will remotely access your Maze server, carry out the necessary checks and then prepare a detailed report outlining their findings. This report covers the following:
- Identify software versions and alert if any need to be updated
- Maze server operating system
- MS SQL Server operating system
- Maze system layer version
- eMaze system layer version
- Determine Maze backup location and check that database backups are scheduled and taking place
- Check Maze database files and confirm that log file is being truncated periodically. Alert school if disk space is considered not adequate
- Identify and report on Maze modules that have been installed
- Report on Maze updates that have already been applied (including status, date and “applied by” information)
- Identify Maze updates that have not yet been applied and provide indication of whether they are required or recommended
Once the report has been provided to your school, any further action can be discussed with Civica Education staff. If Civica Education is requested to undertake additional work to rectify problems, a separate quote will be provided.
If a you decide to take up our Maze Remote Managed Service offer (within 30 days of the report being provided), the health check cost will be credited back to you.
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[dropdown title=”MAL006 Family Credit Card Surcharge”]$1800 Fully installed via remote access
This add-on provides a new receipts batch format: “Credit Card Receipt with Surcharge (DF31169)”, which automatically adds a credit card surcharge to any family receipts processed.
Schools are able to specify which card types are accepted by the school (Visa, Master Card, Amex, Diners Club etc) and setup a surcharge as percentage for each individual card type.
When processing a receipt, the relevant surcharge is automatically calculated, and at the time of updating the batch this is added as additional invoice transaction to the family’s account.
Note: This is suitable for schools using standard Maze finances, i.e. accrual accounting and “brought forward” processing for family debtors. For schools with customised financial processing or schools that have been setup for cash and/or “open item” processing, this add-on will need to be customised. This may incur an additional cost.
System Requirements:
- Maze 9.6 required
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[dropdown title=”MAL007 GL Batch Reversals”]
$950 Fully installed via remote access
This add-on provides a new GL journal batch format – GL Batch Reversal Journals (GL31083) – which can be used to automatically generate a batch of GL reversal journals for any GL journal and Payroll batch that exists in GL or GLPREV.
When auto-generating a reversal batch the user is prompted for a prior batch number to reverse and a transaction date for the reversal transactions.
Maze will then load reversals for all transactions contained in the batch specified into the reversal journal batch screen. The batch screen will show all transactions in a grid display (reference mode) and allows modification of all details prior to updating the batch.
Note: This is not compatible with Maze Cost Centre reporting!
System Requirements:
- Maze 9.6 required
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[dropdown title=”MAL008 eMaze Online Enquiries”]
$2,950 Fully installed via remote access
This add-on provides schools with eMaze and the Enquiries Module with an online enquiries form. The electronic form can be used by anyone with guest access to lodge an enquiry, register prospective students or sign up for a school tour or open day.
A submitted enquiry is recorded in Maze and an email notification is automatically sent to the school office.
System Requirements:
- Maze 9.6 required
- eMaze 2.0
- SCR15064 – Enquiries for Maze (purchasable modules)
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[dropdown title=”MAL009 AM/PM Attendance”]
$950 Fully installed via remote access
This add-on provides the ability for schools to quickly and easily record AM/PM student attendance.
It replaces the current process of recording absences and is intended for use by primary schools or smaller secondary schools that are not licensed for Timetabling.
As part of the add-on we provide a suite of data entry screens that allow attendance marking by class and a number of corresponding reports:
- KCAR21001 Absences Recorded List-AMPM.c7report
- ST11302 Student Absences by Class-AMPM.c7display
- ST11303 Student Absences by Roll Group-AMPM.c7display
- ST11304 Student Absence Date Range-AMPM.c7display
- ST11305 Student Absentee History-AMPM.c7display
- ST11309 Half Day Absences By Student-AMPM.c7display
- ST21057_Absentee Letter for Unexplained Absences-AMPM.c7report
- ST21058_Absences for a Roll Group-AMPM.c7report
- ST21066_Roll Group with Attendance Grid-AMPM.c7report
- ST21068_Roll Group with Attendance Grid by Gender-AMPM.c7report
- ST21301_Daily Absentees KG to Y07-AMPM.c7report
- ST21301_Daily Absentees Y08 to Y12-AMPM.c7report
- ST21302_Absentee History-AMPM.c7report
- ST21306_Cumulative or Overall Total Student Absences-AMPM.c7report
- ST21432_Absence Census for Date Range-AMPM.c7report
- ST21903_Data Integrity Check for Half-Day Absences-AMPM.c7report
System Requirements:
- Maze 9.6 required
- Not intended for schools with Maze Timetabling
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[dropdown title=”MAL010 Import Staff Photos”]
$950 Fully installed via remote access
This add-on provides schools with a task to import staff photos into the staff table from a network location or directly from a CD.
System Requirements:
- Maze 9.6 required
- File names of the images to be imported must match the staff key used in Maze.
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[dropdown title=”MAL011 MarkBook – Copying Assessment Results”]
$950 Fully installed via remote access
This is an add-on for the current Maze MarkBook module.
It enhances the setup process for new mark books by providing the ability to include the copying of actual student results when copying an assessment structure from an existing mark book to the new one.
This is suitable for situations where many of the students enrolled in one subject in the first semester are moving to a second subject in the second semester (e.g. 2AENG -> 2BENG) and where the teacher requires access to the semester 1 results in the semester 2 mark book.
System Requirements:
- Maze 9.6 required
- Maze MarkBook Module
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[dropdown title=”MAL012 Student Co-Curricular Management”]
Contact for pricing
This add-on assists with the management of extracurricular student activities. It provides the ability to:
- Manage student activity selections
- Record student activity attendance
- Automate billing of fees associated with activities
- Communicate with students or parents via email or SMS
Schools that have implemented eMaze can provide access for parents to enter their children’s activity selections online, further simplifying the administrative efforts for activity coordinators.
System Requirements:
- Maze 9.6 (or later)
- Timetabling Module
- (Optional: eMaze 2.1)
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[dropdown title=”MAL013 Maze System Audit”]
$1,800
This add-on provides schools with the ability to record and retain historical information relating to changes of specific information in Maze. This module allows the school to specify which fields from the following tables in Maze will be monitored so that a history of changes are retained.
– Families (DF) and Future Families (EF)
– Students (ST) and Future Students (EN),
– Past School Members (OS),
– Addresses (UM),
– Finances – Creditor (CR) tables, Bank Account (KBANK), Assets (AR)
– Payroll (PE) – if licenced
– Human Resources (HR) – if licenced
– Enquiries (EQ) – if licenced
Additional tables can be added on request – this may incur additional costs.
System requirements:
- Maze 9.6
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[dropdown title=”MAL014 Automatic Creditor Invoice Import”]
$2,950 – installation, setup, testing and training
Works in conjunction with a third-party solution to automate the processing of creditor invoices. Invoices are scanned on a multi-functional copy/scanner device and third party software is used to interrogate the document and extract key invoice information such as the creditor’s ABN, invoice number, invoice date and amounts. This information is converted to a text file in stored in a predefined network location. The Maze server polls this location and imports the details into a holding table in Maze. This allows for the data to be reviewed and – if necessary – amended, prior to generating creditor invoices in Maze.
Note: This has been pre-configured to work with Fuji Xerox, but can be customised to work with other providers. This may incur additional charges.
System requirements:
- Maze 9.6
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[dropdown title=”MAL015 Creditor BPAY payments”]
$1,800 – available from Term 1 2016
Allows creditors to be paid by BPAY, via a BPAY upload file that is created as part of the creditor payment process.
System requirements:
- Maze 9.6
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[dropdown title=”MAL016 Maze Active Directory Account Generation”]
$3,100
Save time and effort managing Active Directory accounts. Creating accounts in Active Directory for staff, students and parents when they already exist in Maze is a duplication of your staff time and effort. The Maze Active Directory Account Generation module makes Maze the single point of truth for staff, students and parent records, eliminating this unnecessary duplication. Using this module enables you to automate the following active directory tasks:
• Creating accounts
• Disabling accounts
• Deleting accounts
• Generating passwords.
System requirements:
- Maze 9.6
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[dropdown title=”MAL018 BPOINT”]
$1,800 – available from Term 1 2016
Provides the ability for schools to accept BPOINT payments from families by enabling the import of BPOINT payment files.
System requirements:
- Maze 9.6
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[dropdown title=”MAL019 Uniform Shop Barcode Scanning Functionality”]
$1,800 – installed via remote access
Provides the ability to store barcodes against stock items, print those barcodes to produce labels and scan them during the stock sale process.
System requirements:
- Maze 9.6
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[dropdown title=”MAL020 Family Instalments”]
$2,190 – installed via remote access
Provides the ability to create one or more instalment cycles with different payment methods, repayment frequencies and start/end dates. Once instalment cycles are created, family accounts can be linked to a cycle and the system automatically calculates appropriate repayment amounts and generates receipts & upload files for the bank.
The add-on provides a range of reports, including:
DF21800 Family Direct Debits disk file
DF21801 Family Credit Card disk file
DF21802 Family Instalments Schedule
DF21803 Family Instalments Listing by Cycle
DF21804 Credit Card Expiry Reminder Letter (Email & Print)
DF21808 Instalment Receipt Declined Advice (Email & Print)
DF21810 Modified Instalment Authorisation Letter (Email & Print)
DF21813 Family Instalment History
System requirements:
- Maze 9.6
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[dropdown title=”MAL021 Westpac PayWay Integration “]
$2,190 – installed via remote access
This add-on is for schools who are using a Westpac hosted PayWay payment page to accept family payments by credit or debit card. Integration is provided via upload of the Westpac .csv file and screens in Maze that display imported transactions and automatically generate batches of receipts.
System requirements:
- Maze 9.6
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[dropdown title=”MAL022 Import GL Journals “]
$1,800 – Fully installed via remote access
This functionality allows the import of General Ledger journal data from correctly formatted text files into a Maze holding table. The transactions can be edited to make sure that any references to GL accounts, GST or Cost Centre records match with existing data. Once the data has been checked by the user it can be loaded into a GL journal batch and updated.
System requirements:
- Maze 9.5
- SCR14638 Cost Centre Reporting
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[dropdown title=”MAL023 PaySmart Interface “]
$1,800 – Fully installed via remote access
Provides the ability for schools to accept PaySmart direct debit payments from families. Schools will receive a PaySmart .csv file that they will import to Maze and automatically generate batch of receipts.
System requirements:
- Maze 9.5
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